What is Resume Parsing? How does CV/Resume Parser work?


Resume Parsing Definition: What is resume parsing?

Resume parser helps scan the document (doc or PDF), analyze it, and fetch vital information for recruiters. For most recruiters, important information to be extracted with a resume parser includes skills, work experience, contact information, achievements, education, certifications and specific professional specializations. The process is done through advanced technologies or specialized apps and is generally a free form of online document transformation. When processed, the app converts every data into prescribed format without needing manual intervention. Therefore, using the procedure no wonder helps recruiters from both small and large companies have one less thing to worry about. 

Everything is stored electronically reducing the load on recruiters as well as other company superiors. Thanks to this feature, the data is accessible at any time without having to struggle through loads of paperworks.

How Resume parsing algorithm work?

Depending upon the company’s set structure of defining new recruits, the working of the resume parsing may differ from each other. Here is a detailed guide on how these apps work typically.

Step 1: Upon uploading the electronic file, the app automatically saves the document within its default folder. Although the upload is an automatic procedure, selecting the files might be done either manually or by setting up specific application commands.

Step 2: The files are then scanned thoroughly by the parsing tools with every data being recorded for future reference. All necessary information is extracted  and held separately before moving on to the next step. These may include, profile details, qualification, work experience, contact info, and more.

Step 3: These details are then sorted into a single, properly structured format, making it easy to find what recruiters are looking for. Each file is then automatically saved into machine-readable output, where recruiters can choose which ones to keep and which ones to reject.

Step 4: Most high-tech resume parse tools are also equipped with advanced technologies that allows them to pick a list of candidates better suitable for the job. This is achieved through the swift elimination of poorly managed resumes and grouping of the best appropriate ones.

Resume parsing benefits

No wonder resume parsing tools is a technically new term that might spook some individuals wondering about their usage. So, if you are one of the many, below are the top reasons why opting for resume parsing is a much better deal nowadays.

Streamlined selection process

One of the most tiring phases of every recruiter’s life is looking for new candidates. Given the competitive world, they have to regularly go through hundreds of resumes of qualified candidates with the huge responsibility to find good personnel. Whereas, this is no rocket science, a lot of time ends up being wasted.

However, thanks to the resume parsing tools, they can finally have ample time for other essential HR tasks. As the application does all the scut work, a lot of responsibility is removed from their head, and a lot less time is used for finding the right manpower.

Reduced paper load

With everything possible electronically, using these tools also aids in saving paper. Recruiters can store, sort, or manipulate candidate profiles using online or app tools, without requiring pen and paper. Therefore, the company might expect lesser annual expenses on stationery items when opting for the procedure.

Additionally, thanks to its no paper involvement, there is no fear of misplacing or loss of essential candidate information. Thus, with parsing technology a company or firm can be both environmentally-sustainable besides offering efficient recruiting services.

Ease of access

 Another disadvantage to the traditional resume analyzation process includes their storage and accessing. But, unlike the former choice, resume parsing tools are specifically equipped with cutting-edge technologies that makes them one of the most feasible ways of accessing candidate information. Large amounts of data can be easily stored onto these cloud softwares or developer applications, making them easy-to-access with authoritative credentials at any time.

Moreover, some apps also allow multiple accessing, allowing users with access to scroll through these essential documents from anywhere.

Faster processing

Last but not the least, choosing these parsing tools also has been found to be highly critical in reducing days worth work into seconds or hours. Upon uploading the documents, they are automatically saved, sorted, and processed, without any manual interference.

The tool does it all like directed, that too with a much greater efficiency rate of 98 percent and more, increasing work productivity by several folds.

Top Resume Parsing Tools 2021


A relatively newer resume parsing tool, Ducknowl however manages to score third highest in the scoreboard of the best resume parsing tools of 2021. Loaded with many viable next-gen technologies, the software not only aids in managing electronic documents but also other forms of resumes. Some of these include video screening, video texting, and even audio screening.

When processed, the software automatically stores, sorts, and converts all supported formats of resumes into a single resume structure. Additionally, recruiters can also use the platform for creating their own video job descriptions without spending huge bucks hiring outside resources.

Zoho Recruit

Ranking as the top-most preferred resume parsing tools, Zoho recruit offers a cloud-based platform. Each and every resume that is uploaded onto its server is saved automatically in the cloud, enabling recruiters to access them any time they may want. Apparently, the product also offers swift and seamless applicant tracking, resume management, and sorting within a very considerable budget.

The software is available in three variants, including free, standard or premium version. All these versions are packed with unique and advanced features making them a great choice for resume parsers.


Another popular choice amongst recruiters, CEIPAL ATS (TalentHire) comes bearing a user-friendly interface. This allows users with limited technical knowledge to seamlessly perform their tasks or look for required resumes, without seeking additional help. Moreover, thanks to their user feasibility, they are also highly beneficial in managing job postings, candidate profiles, picking up suitable resumes, and even reviewing feedback.

Each of the fields are highly customizable. And hence they can be used to fill in different resume fields or create variable resume format structures based upon the company’s hiring needs.


A completely AI-based resume parsing tool, Hiretual comes with promising features. With a huge customer base, the company claims that the software is capable of working over 30+ platforms and 700M professional profiles at a given time. Using the in-built AI algorithms, the software scans over multiple sources, creating a list of the most suitable candidate profiles for your job type with more than 88 percent of efficiency rate.

However, the only drawback that the platform suffers is the absence of the option to auto-save credentials. This might seem problematic every time one is logged out of the system.

 Final Thoughts

 It is of no wonder that every resume parsing tool out there has something grand to offer. But, recently, Ducknowl has been able to match up to the bars set up by decades old resume parsing tools. Featuring many out-of-the-box features, the software feasibly connects with many reputable job sources, such as LinkedIn, HubSpot, Indeed, Zoho, Crelate, greenhouse, and more for ensuring authentic candidate information. 

I am James Smith, technical writer located at Maryland. I write blogs about new technology and tools, App development, start-up Business, and entrepreneurship.

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